Last updated: 16 July 2018
MCI Group Holding SA, 9, Rue du Pré-Bouvier, 1242 Satigny, Geneva, Switzerland or relevant MCI entity (“MCI”) is an event and association management company with operations and subsidiaries in many countries around the world which provides association, congress management, meetings and event services to its corporate or association clients (the “Client”).
According to the article 27 of the GDPR, MCI Benelux, 280 Boulevard du Souverain 1160 Brussels, Belgium, has been appointed by MCI Group as representative within the European Union.
It is MCI’s utmost concern to constantly improve its services in order to best meet the needs of its Clients. To this end, MCI may collect and store certain information, including personal data of people like you. MCI takes the protection of your personal data very seriously in all of its business processes. This Data Protection Statement is meant to help you understand how data are collected, processed and stored to meet legal requirements and MCI’s data protection standards.
It will be very difficult and in most countries even impossible for MCI to provide you services if you refuse to allow MCI to process your data. For this reason, by providing personal data to MCI, you agree to be legally bound by and explicitly consent to this Data Protection Statement, as it may be amended from time to time. If you do not agree to this Data Protection Statement or cannot form a legally binding contract, MCI would not be able to process your personal data.
This Data Protection Statement applies to all services offered by MCI.
This Data Protection Statement does not apply to services offered by other companies or individuals. This Data Protection Statement does not cover the information practices of other companies and organizations who advertise MCI services or any third party operating any website to which the MCI website or other digital asset may contain a link.
2.1 In general
MCI collects general and personal data concerning you from:
Following the reception of the data, an electronic profile is created in MCI tools for each person or entity (the “Contact Profile”).
The Contact Profile may contain but is not limited to:
By attending an event, individual authorizes, free of charge and without consideration of any kind whatsoever, that any image and sound recording made in connection with the event, by video and/or audio recording, and/or photograph on which it appears, may be used, reproduced, modified and broadcast on any medium known or unknown to date and in particular on social networks or its Sites, by Dorier or by any MCI Group company within the meaning of the regulations in force, or their partners, for the duration of exploitation of the video and/or audio recordings, and/or photographs.
2.2 Cookies Policy
What are cookies?
Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Service or a third-party to recognise you and make your next visit easier and the service more useful to you. Cookies can be “persistent” or “session” cookies.
We use both session and persistent cookies on the Service and we use different types of cookies to run the Service:
We may use essential cookies to authenticate users and prevent fraudulent use of user accounts.
In addition to our own cookies, we may also use various thirdparties cookies to report usage statistics of the Service, deliver advertisements on and through the Service, and so on.
What are your choices regarding cookies?
Please note, however, that if you delete cookies or refuse to accept them, some features of the MCI website may not work properly, you may not be able to store your preferences, and some of our pages might not display properly
Our website uses video cookies to display videos on our site. This service places cookies on users’ computers for:
– optimize the use of the video service by its users;
– Customize the ad before or after the video.
– Record data needed to play back audio video content, such as image quality, buffer settings, and network connection speed.
You can also click on the following links to learn more about their practices and make your choice:
For Youtube: www.google.fr/intl/fr/policies/privacy/
Audience measurement and segmentation cookies are registered by Google.
For audience measurement cookies, you can click on the following deactivation link which will save in your browser a cookie whose sole purpose is to deactivate them:
– For the Google Analytics cookie: www.google.com/analytics/learn/privacy.html.
You can manage the use and operation of these cookies by visiting the Advertising Cookies management platform offered by advertising professionals[http://www.youronlinechoices.com/fr/controler-ses-cookies/] and following the instructions given there.
You will thus be able to know the companies registered with this platform, which offer you the possibility of refusing or accepting the Cookies used by them to adapt to your information of navigation, the advertisements likely to be displayed.
Some Cookies for behavioral advertising purposes are deposited by third-party partner providers. You can also click on the following links to learn more about their practices and make your choice:
– For DoubleClick for Publishers Cookies[https://adssettings.google.com/u/0/authenticated]
Attention, to proceed to this deactivation will prevent the display of all targeted advertisements with regard to your centers of interest nevertheless you will continue to receive the other advertisements. Disabling these cookies prevents the collection of information allowing better advertising targeting during your visits.Where can you find more information about cookies
MCI uses the data collected to provide, maintain, protect and improve the overall quality of its services. Data collection is also meant to protect MCI and its users. MCI does not collect more data than is necessary to fulfil such purposes.
In addition to creating Contact Profiles, MCI uses your data for the following purposes and for which you give your consent:
MCI will ask your consent before using data for a purpose other than those that are set out in this Statement subject to mandatory laws.
General and personal data will be kept by MCI only as long as reasonably necessary taking into consideration its need to answer queries or resolve problems, to provide improved and new services and to comply with legal requirements under applicable laws or with inquiries from Clients on past events or travel activities. MCI will retain general and personal data during a maximum period of five years if no specific legal requirement. For applicants, the data will be retained for a maximum period of two years.
You may cancel/delete your MCI account by sending an email to our Data Protection Officer: email@example.com.
The Contact Profiles that MCI maintains are stored in cloud-based central databases at third-party providers’ location in Europe, United States and Asia. Third-party providers have signed our dedicated data protection clauses.
Any transfer of your Data outside the European Economic Area shall only take place with appropriate safeguards in place, such as contractual terms in compliance with applicable data protection laws and regulations.
You must ensure that the data you provide us with are:
In particular, since MCI will mainly use email communications with you, you are required to notify us of any modification of your email address. Alternatively, you can directly update your Contact Profile.
MCI is committed to protecting the privacy needs of children and we encourage parents and guardians to take an active role in their children’s online activities. MCI does not target the digital asset to children less than fourteen (14) years of age or knowingly collect information from children for the purpose of selling products or services.
7.1 In general
MCI is a worldwide company with offices in over 31 countries across Europe, the Americas, Asia and the Middle East. Your personal data may therefore be transferred to and outside of Switzerland, including in countries whose data protection laws may be different from, and less stringent than, those in your country of residence. You hereby agree and give your consent to MCI to transfer and communicate your data as follows:
7.2. Electronic transfer of data
If you visit MCI’s website your data will be transported via an open publicly accessible network. The data might therefore be transmitted across national borders.This involves notably the risk that your data may be intercepted and read by third parties, allowing such third parties to infer an already existing or future business relationship between you and MCI.
Furthermore, you are notified that information you transmit or allow to be transmitted to you by MCI via an electronic medium, in particular via e-mail, SMS, contact forms, etc. are usually unencrypted and therefore neither confidential nor secure. Even in the event of an encrypted transmission, sender and recipient remain unencrypted in each case. Third parties may therefore be able to infer an existing or future business relationship between you and MCI.
If you provide MCI with personal information, your personal data may be transferred by MCI to countries whose data protection laws may be different from, and less stringent than, those in your country of residence as set forth above. Your personal data may in particular be transferred to the United States. You are hereby notified that your personal data might be accessed by governmental authorities in such countries (in particular by US authorities).
To ensure the safety of your data on MCI’s website and systems, MCI has implemented appropriate technical, contractual, administrative, physical and organizational measures to protect your personal data from loss, destruction, unauthorized access, accidental or unlawful disclosure and manipulation. These measures are subject to continuous development in accordance with technological progress and are periodically reviewed to comply with all applicable privacy laws. However, we cannot and do not guarantee the security of your personal data and therefore cannot assume any liability in this respect.
Only authorized MCI staff, third party companies’ (i.e. service providers) staff or our Clients’ authorized staff (who have contractually agreed to keep all information secure) have access to your personal data. All MCI staff who have access to your personal data are required to adhere to the staff confidentiality regulations and all third-party employees who have access to your personal data have signed non-disclosure agreements. In addition, data transfer agreements are in place with third-party companies that have access to your personal data to make sure these data remain secure.
In accordance with applicable data protection laws and regulations, you have a right to request access to, rectification of your Data, or restriction of processing, and to object to said processing, as well as the right to data portability to the extent applicable. Moreover, you have a right to lodge a complaint with a supervisory authority.
Under certain conditions you also have the right to have your personal data that is stored by MCI blocked and deleted, unless MCI has to keep these data for legitimate business or legal purposes. For more information, you should contact the Data Protection Officer at the above-mentioned e-mail address
To contact MCI with questions or issues about MCI’s data processing, you should contact the Data Protection Officer at the following e-mail address: firstname.lastname@example.org.
As per GDPR requirements, MCI gives you many choices regarding MCI’s use and disclosure of your personal data for marketing purposes (right to be forgotten, to modification, to limitation…). By contacting the Data Protection Officer at the above-mentioned e-mail address, you may opt-out from receiving future electronic marketing messages from MCI and request that we not share your personal data with unaffiliated third parties for their marketing purposes. MCI will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt-out as described above, MCI will not be able to remove your personal data from the databases of unaffiliated third parties with which MCI has already shared your personal data (i.e., to which we have already provided your personal data as of the date that we implement your opt-out request). Please also note that if you do opt-out of receiving marketing-related messages from MCI, we may still send you important administrative messages, and you cannot opt-out from receiving administrative messages.
This Statement may be revised and updated by MCI from time to time to comply with statutory data protection and privacy laws. MCI will post any statement changes on its website and, if the changes are significant, MCI will send a notice to the e-mail address provided in your Contact Profile.
If you need further assistance, please contact our Data Protection Officer, email@example.com.